Getting Started / Starting the Planning Process, Fees
 

The typical process for purchasing through the Program is simple and straightforward:

1.Participant obtains and executes the H-GAC Interlocal Contract. Instructions for executing the Interlocal Contract can be found on the Interlocal Contract tab on this website. FIRST TIME ONLY
2.Participant returns two (2) signed originals to H-GAC for completion. Thereafter, one of the originals will be returned to the Participant. FIRST TIME ONLY
3.Participant researched the qualified Firms on the PlanSource website.
4.

Participant chooses Firm they would like to use for their planning project and submits a Project Inquiry Form to both Firm and H-GAC: Project Inquiry Form (DOC) 44K

5.H-GAC will review the Project Inquiry Form and determine if the project falls under the PlanSource scope of project services and if the Firm has been qualified through PlanSource for the scope of work.
A confirmation e-mail will be sent to both Firm and Participant. (If the project inquiry is approved move to Step 6. If approval has been denied, the process stops.)
6. Participant and Firm discuss a potential project.
7.After discussing details, Firm prepares pricing structure for the project and provides it to the Participant. The pricing structure is to include all costs for project.
8.Participant reviews the pricing structure and if satisfied issues a purchase order to Firm and sends a copy to H-GAC.
9.H-GAC reviews the order, sends an "Order Confirmation" to both Participant and Firm. The Confirmation document establishes that the procurement was processed legally through the H-GAC Cooperative Purchasing Program.
10.Firm completes project and bills Participant and sends a copy to H-GAC.
11. Upon receipt of payment from Participant, Firm remits the Administrative Fee to H-GAC.
H-GAC Administrative Fees
H-GAC charges an administrative fee on all projects in the amount of 2% of the total project bill.